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Event Signups lets staff build shareable registration forms for VBS, retreats, potlucks, parent orientations, and more. Publish a public link, collect attendee details, manage waitlists, and track manual payments — separate from the member portal’s one-tap Events RSVP.
Event Signups list showing published events with dates, status, and public link actions

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Quick Start

  1. Set your church Portal URL (short name) under Settings → Portal — required for public links.
  2. Open AdoraCare → Event Signups.
  3. Click New signup and complete the Basics, Schedule, Registration, and Payments tabs.
  4. Publish the event and copy the public link.
  5. Review registrations on the event detail page; promote waitlisted guests or record payments.

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How-to Guide

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Event Signups vs. Portal Events

FeatureEvent Signups (this guide)Portal — Events
Who uses itStaff create forms; anyone with the link registersLogged-in portal members
Best forVBS, camps, retreats, paid events, custom questionsSimple “I’m attending Sunday service” RSVP
URL/{church-short-name}/signup/{event-slug}/portal/events (after portal login)
PaymentsManual ledger, deposits, discount codesNot supported
WaitlistYes, with promotionNo
Use Portal — Events for lightweight attendance tracking. Use Event Signups when you need capacity limits, per-attendee forms, or payment tracking.

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Create a signup event

New signup dialog with Basics, Schedule, Registration, and Payments tabs
1

Open Event Signups

Go to AdoraCare → Event Signups in the sidebar.
2

New signup

Click New signup. Choose Simple (headcount) or Detailed (per-attendee types, sessions, custom questions).
3

Basics

Set title, description, slug (used in the public URL), and optional location note.
4

Schedule

Pick the event date. The mini calendar shows other signups so you avoid double-booking rooms mentally.
5

Registration

Configure capacity, waitlist, anonymous signups, email verification (OTP), and household registration (detailed mode).
6

Payments

Set currency, default amount, deposit rules, external payment link, scholarship requests, and discount codes (detailed events).
7

Publish

Save, then toggle Published when ready to share.
Public URL pattern: 
https://your-church.adoraplan.com/{church-short-name}/signup/{event-slug}
From the list or detail page, use Copy link or Open public — both require a saved Portal URL short name. Visitors complete the form without logging in. If Require email verification is on, they confirm a one-time code before the registration is finalized.

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Manage registrations

Open an event from the list to manage:
TabPurpose
RegistrantsFilter by confirmed, waitlisted, cancelled, or pending verification; promote waitlist; cancel rows
PaymentsRecord manual payments, export/import CSV, see balance due
Selection types(Detailed) Pricing tiers and per-type questions
Sessions(Detailed) Time blocks with per-session capacity
Discount codesPromo codes that adjust totals
Duplicate copies an event to a new season — adjust title, slug, and dates before publishing again.

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Simple vs. detailed mode

ModeWhen to use
SimplePotlucks, headcount RSVPs, events with one price for everyone
DetailedVBS with age tracks, camps with session pickers, events needing per-child forms
Detailed events support multiple selection types (e.g., “Child — $50”, “Volunteer — free”), sessions (morning vs. afternoon), file uploads on custom questions, and household registration (register multiple family members in one submission).

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Payments and reminders

Event Signups uses a manual payment ledger in v1 — record cash, check, or external processor payments on the Payments tab. Registrants can see balance due on the confirmation screen when an external payment link is configured. A daily cron sends balance reminders for registrations with outstanding balances (when enabled in your environment).

Portal — Events

One-tap RSVP for portal members on attendance events.

Portal — Security

Portal URL short name and feature toggles.

Guest Pipeline

Follow up with first-time guests after events.

Roster

Volunteer scheduling (separate from event registration).